Take the pain out of Invoicing
Download PDF - StableMate Standard (Accounts) Download PDF - StableMate Standard (Accounts)
StableMate Standard (Accounts)
The practical option for StableMate Users not breeding horses, but requiring to invoice clients. Ideally suited to the small to medium sized studs, farms or yards, StableMate Standard (Accounts) includes all the functionality of our basic product together with the addition of Pedigree & Lineage and the Invoicing module. This provides full management and control for board/agistment fees, and any other charges which can be invoiced on a periodic e.g. monthly, and/or selective basis to individual Clients, Partnerships, or Syndicates.
Horse Management Module
- Activity recording with full Activity/Events history.
- Complete/full Horse details, including
- Breed, Type, Colour
- Sire & Dam
- Passport and Chip Nos, Registration details
- Date of Birth and Hemisphere etc.
- Insurance & Valuation Details
- Growth monitoring, including reports and graphs.
- Location tracking and full movement history.
- Ownership details with full ownership history.
- Vaccination and Reminder management.
Pedigrees and Lineage
- Pedigree maintenance for unlimited generations
- A variety of Lineage report formats
Invoicing Module
- Client/partnership Account records
- Individual horse account records
- Board/Keep/Agistment Fee processing & management
- Invoice production by individual client/partnership and partnership member
- Regular/periodic and selective invoicing
- Fully maintained invoice history
- Client payment/receipt recording
- Standard and customised invoice templates
- Interface with Sage, Quickbooks, MYOB, Cash Manger, Pegasus, FarmPlan, Landmark, Xero.
Full Reporting System
User Controlled Reference Files
Including :-
- Activity Categories and Events.
- Countries of birth and Hemisphere.
- Horse Breeds, Types and Colours.
- Status, Use, & additional groupings.
- Locations: Studs & Farms, Yards, Paddocks, Stables, Boxes etc.
- Status, Use, & additional groupings.
Don't take our word for it
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A StableMate Client since 2000
“The thoroughbred industry like any other is information driven. Having StableMate as our software provider allows us to access information and manage our stock effectively. With excellent back up support from the providers StableMate is the cornerstone of our daily operations”. (January 2015)
Mr M Hill - Stud Manager - The Royal Studs - Sandringham, Norfolk, UK
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A StableMate Client since 2000.
“We have been using StableMate for 7 years and it has become a key element in the very important role of maintaining horse records in a format which allows proper management, including the analysis of results and planning for the future.” (November 2012)
Mr J Grimwade - Ex Stud Manager - The Royal Studs - Sandringham, Norfolk, UK
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A StableMate Client since 2000
“StableMate provides invaluable record keeping and invoicing facilities. It is easy to use and the support offered by the StableMate team is second to none.” (November 2012)
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A StableMate Client since 2004.
“The StableMate System has been an invaluable tool in the assistance of the running of our stud, Brendon Hill Stallions. Since installing it some years ago we now have complete and detailed records of all the visiting mares and owners. The ease of the accounts package makes my job so much more efficient and clear to clients." (November 2012)
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A StableMate Client since 1998.
“I have been using StableMate since 1998 and quite honestly don't know what I would do without it. Hardly a day goes by without some piece of historical information being required and there it is at my fingertips." (November 2012)
Mrs Georgia Stubington - Owner
- Sweet Wall Stud - Antrim, Northern Ireland, UK -
A StableMate Client since 2000.
"I have been using StableMate for over 17 seasons and could not do my work without it. I am the sole person working in the office on StableMate and the accounts, with between 200 and 300 mares visiting each season. It’s absolutely fantastic how, by keeping on top of the input of information daily, at the end of the month I just press the button! The back up from the StableMate team is second to none and they are always at the end of the telephone. I love it!" (November 2012)
Mrs Emma Hockenhull - Co-Owner
- Shade Oak Stud - Ellesmere, Shropshire, UK -
A StableMate Client since 2004.
“We have been using StableMate for 8 years and have found it a valuable tool not only for its ease of use in recording day-to-day mare breeding and management records, but also for reports, both historical and future, that can be produced at the press of a button.” (November 2012)
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A StableMate Client since 2011.
"We have been using StableMate for the last six years and have found it invaluable to our business. It provides accurate historical data which allows planning ahead extremely easy. It also provides excellent templates for reports which can then be sent to owners." (October 2014)
Mr Tom Blain - Stud Manager
- Barton Stud - Bury St Edmunds, Suffolk, UK -
A StableMate Client since 1997.
"I have been using Stablemate since 1997. The system has grown and now provides excellent reports and up to date records for all horses on the stud, which in turn, enables the stud to provide its clients with detailed information about their horses on demand. Stablemate is an invaluable system during the breeding season." (September 2014)
Miss Paula Holdcroft - Stud Secretary
- Bearstone Stud - Market Drayton, Shropshire, UK -
A StableMate Client since 2010 as Neil Mulholland Racing but previously as Conkwell Grange Stud, Avon Thoroughbreds, Larkinglass Farm & Sunnyside Stables from 2000.
I have been using Stablemate almost since it first started many, many years ago firstly for running a large stud farm and now the racing yard of Neil Mulholland. The whole system is very comprehensive and user friendly. Whenever I have wanted changes to the program they have been written in and the backup is excellent which is very important to me being computer illiterate. (November 2012)
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A StableMate Client since 2005.
"I have been using stablemate for almost 12 years, it is a fantastic system and I could not run my stud without it. It does everything form client accounts to semen dispatch reports and keeps me in order. If ever anything goes wrong the back up from them is first class they are always there at the end of the phone and sort everything out immediately. They have put on extra forms and reports I have requested and are always willing to add something that you need. I would highly recommend the system to anyone wanting to run a professional business." (November 2012)
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A StableMate Client since 2000.
"At Hedgeholme Stud we have been using StableMate almost since it was first introduced, it has proved to be a valuable service which not only enables us to keep records up to date but also is essential in keeping the records of visiting mares that have been with us in previous years and being able to have their various habits and possible problems to hand, so that we can act accordingly." (October 2014)
Andrew Spalding - Owner
- Hedgeholme Stud - Winston, Darlington, Co Durhaam -
A StableMate Client since 2004.
"We have been using StableMate for almost ten years. As a busy Stud and DEFRA-Approved Frozen Semen Collection Centre, the historical breeding and horse management data is essential to our business, including the rigorous stallion health test records for the frozen semen we store and export all over the world. StableMate’s report design service is excellent, allowing us to produce our own branded custom reports and invoices, and the team are always on hand to provide software support and training." (December 2014)
Tessa Clarke - Stud Manager
- West Kington Stud - West Kington, Chippenham, Wiltshire -
A StableMate Client since 2004.
"StableMate Systems provide a great package tailor-made to individual requirements. Their support backup is fantastic and nothing is too much trouble – always at the end of the phone when you need them." (July 2015)
Anna Varey - Co Owner
- Batsford Stud - Moreton-in-Marsh, Gloucestershire -
A Client since 2005
"I am a long standing client of StableMate, and would not be without it. It is a simple and compact system that covers all aspects from record keeping to billing and ultimately, makes my life easier and the Breeding Season run smoothly. Should anything go wrong, then the back up and support is second to none." March 2016)
Mrs Sue Elsdon - Owner
- Northmore Stud - Exning, Newmarket, Suffolk, UK -
A client since 2016
"Having StableMate Systems software has been crucial to the successful setup and smooth running of our business, and most importantly, they are always on hand when support is needed. We cannot recommend them highly enough." (January 2017)